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Privacy Policy

The revised privacy policy will be effective starting on 12 February 2019.

What this policy covers

Your privacy is important to us, and so is being transparent about how we collect, use, and share information about you. This policy is intended to help you understand:

This Privacy Policy covers the information the Society of Exploration Geophysicists (SEG) collects about you when you interact with the Energy in Data Conference, a partnership event between SEG, American Association of Petroleum Geologists (AAPG) and Society of Petroleum Engineers (SPE). This policy also explains your choices about how we use information about you. Your choices include how you can object to certain uses of information about you and how you can access and update certain information about you.

What information we collect about you

Account and Profile information: We collect information about you when you register for the Energy in Data event and create an online account, set communication preferences, or participate as a volunteer or speaker.

Payment information: We collect and process certain payment and billing information, such as payment card details, in accordance with PCI DSS standards. When you designate a billing representative, we collect personal information about that representative including name and contact details.

Cookies and other tracking technologies: SEG and our third-party analytics partners use cookies to provide improved functionality and analytical data. For more information, please see our Cookie Policy.

How we use information we collect

To provide services and personalize your experience: We use information about you to authenticate you when you sign in and notify you according to your communication preferences that you have given specific consent to receive, as well as information regarding the status of your registration for the Energy in Data conference.

To market, promote and drive engagement: We use your contact information and your communication preferences to send Energy in Data promotional communications that you have given your consent to receive. The communications are aimed at driving engagement and maximizing what you get out of the event. You can control what communications you receive from us by signing into your SEG account online and managing your communication preferences in our communications center.

How we share information we collect

SEG Partners: We will securely share your contact information with the Energy in Data Conference Partners, the American Association of Petroleum Geologists (AAPG) and the Society of Petroleum Engineers (SPE) when you register for the Energy in Data conference. You may learn more about how they will use your personal information at and

Third Parties Performing Services: We employ the services of third party processors in order to deliver quality products and services to you. Your information is shared at the time you elect to utilize the benefits of those services. Only the minimum information necessary to fulfill those services is shared with the third party processors. For example, when you elect to receive communications through your communication preferences center, we share your contact information and preferences with our email marketing service provider for the delivery of specific emails and then the service provider returns your information to us and/or any copy they have is destroyed.

Exhibitors/Sponsors: Exhibitors and event sponsors are provided a list containing first name, last name and company name for all attendees before and after an event. Contact information is only provided if you provide it directly to the exhibitor/sponsor.

Hotel/Housing Providers: Housing providers and contracted hotels are provided a list containing first and last name of all registrants for an event. The information is reconciled against the hotel registrations in order for SEG to obtain housing block credit. This is necessary to provide attendees with discounted housing rates during the event.

How we store and secure information we collect

Data Retention: We retain your contact information and Energy in Data Conference transactional history with SEG for so long as necessary to fulfill the legitimate interest of the association, for the duration of the business or contractual relationship, for historical information and legal requirements.

Security: We take technical, physical and administrative measures to safeguard the confidentiality, integrity and availability of the data you provide to our organization. We take similar measures to evaluate the security of the third party processors we employ.

How to access and control your information

My Account: You may access your SEG account online upon successful sign in to update your contact information, manage your communication preferences, and view your purchase history. If you have further questions about your data, or objecting to certain forms of processing you may contact us.

How we transfer information we collect internationally

Our offices, web site hosting and data centers are located in the United States, with regional offices in China and the United Arab Emirates. Your information is securely shared between the offices in order to deliver products and services.

Other important privacy information

Our policy towards children: Our services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us.

Contact Us:

If you have questions or concerns regarding this policy please contact us at:

Society of Exploration Geophysicists
Energy in Data Conference
Attn: Data Protection Officer

8801 S. Yale STE 500
Tulsa, OK 74137
[email protected]

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